Privacy policy

This version follows the German privacy policy.

1. Definitions

The privacy policy of Priesterausbildungshilfe e.V. is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for the general public as well as for our customers and business partners. To ensure this, we would like to explain the terms used beforehand.

In this privacy policy, we use, among others, the following terms:

a) Personal data

Personal data means any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b) Data subject

Data subject is any identified or identifiable natural person whose personal data is processed by the controller responsible for the processing.

c) Processing

Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

e) Profiling

Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

f) Pseudonymisation

Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) Controller or controller responsible for the processing

Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

h) Processor

Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

i) Recipient

Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

j) Third party

Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

k) Consent

Consent is any freely given, informed and unambiguous indication of the data subject's wishes for the specific case in the form of a statement or other clear affirmative action by which the data subject signifies agreement to the processing of personal data relating to him or her.

2. Name and address of the controller

Controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the member states of the European Union and other provisions of a data protection nature is:

Registered office:
Priesterausbildungshilfe e.V.
Am Pantaleonsberg 2
50676 Cologne

Administrative office:
Priesterausbildungshilfe e.V.
Römerplatz, 5
53179 Bonn

Phone: +4922897453130
Email: info@priesterausbildungshilfe.de
Website: www.priesterausbildungshilfe.de

3. Cookies

The websites of Priesterausbildungshilfe e.V. use cookies. Cookies are text files that are stored and saved on a computer system via an internet browser.

Numerous websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string of characters through which websites and servers can be assigned to the specific internet browser in which the cookie was stored. This enables the visited websites and servers to distinguish the individual browser of the data subject from other internet browsers that contain other cookies. A specific internet browser can be recognised and identified using the unique cookie ID.

Through the use of cookies, Priesterausbildungshilfe e.V. can provide the users of this website with more user-friendly services that would not be possible without the setting of cookies.

By means of a cookie, the information and offers on our website can be optimised with the user in mind. As already mentioned, cookies allow us to recognise the users of our website again. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not have to enter their access data again every time they visit the website, because this is taken over by the website and the cookie stored on the user's computer system. Another example is the cookie of a shopping cart in an online shop. The online shop uses a cookie to remember the items that a customer has placed in the virtual shopping cart.

The data subject can prevent the setting of cookies by our website at any time by means of a corresponding setting of the internet browser used, and can thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an internet browser or other software programs. This is possible in all common internet browsers. If the data subject deactivates the setting of cookies in the internet browser used, not all functions of our website may be fully usable.

4. Collection of general data and information

The website of Priesterausbildungshilfe e.V. collects a series of general data and information each time the website is accessed by a data subject or an automated system. This general data and information is stored in the server's log files. The following may be recorded: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrer), (4) the sub-websites accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet Protocol address (IP address), (7) the internet service provider of the accessing system, and (8) other similar data and information that serve to avert danger in the event of attacks on our information technology systems.

When using these general data and information, Priesterausbildungshilfe e.V. does not draw any conclusions about the data subject. Rather, this information is needed to (1) correctly deliver the content of our website, (2) optimize the content of our website as well as the advertising for it, (3) ensure the permanent functionality of our information technology systems and the technology of our website, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in the event of a cyberattack. This anonymously collected data and information is therefore evaluated by Priesterausbildungshilfe e.V. statistically on the one hand, and further with the aim of increasing data protection and data security in our association, in order to ultimately ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files is stored separately from any personal data provided by a data subject.

5. Reach measurement without cookies (own statistics)

Priesterausbildungshilfe e.V. operates its own statistics on its servers in the European Union in order to find out which articles are read and by which means visitors reach the website — for example via a QR code on a flyer, a newsletter, or a social network. No cookies are set and no identifiers are stored in the browser of the data subject.

For each page view, the following is processed: the page accessed (address and title), the time, the domain of the referring website, campaign tags in the link accessed (UTM parameters, such as those Priesterausbildungshilfe e.V. assigns in its newsletters, and the identifier of its QR codes), device type, operating system and browser family (without version numbers). For articles, it is also recorded whether they were read (half of the page scrolled through or visible for 30 seconds), as well as clicks on the share buttons. A daily value is formed in working memory from the IP address and the browser identifier, with which multiple accesses from the same browser on the same day are counted only once; the key used is discarded daily, so that accesses from different days cannot be linked. The IP address is also assigned to a country, a region and, approximately, a city (database “IP to City Lite” by DB-IP.com); the IP address itself is not stored.

When scanning a QR code from Priesterausbildungshilfe e.V., the access is assigned to the respective code (for example, flyer or poster). In the case of a donation, a flyer order, a newsletter sign-up, or a candle at the prayer wall, Priesterausbildungshilfe e.V. additionally stores by which route the data subject reached the website (for example “newsletter” or “QR code flyer”), together with the campaign tag, the landing page and the domain of the referring website. For this purpose, the browser remembers the origin of the first access for the duration of the visit (until the browser tab is closed) in the so-called session storage; this information does not contain any identifier of the person. Which further details are stored with every form submission is described in section 15.

The individual data is automatically deleted after 13 months; daily totals without personal reference are retained. Logged-in staff members of Priesterausbildungshilfe e.V. are not counted. The legal basis is Art. 6(1)(f) GDPR; the legitimate interest lies in reach measurement and the evaluation of our own advertising materials. The data subject may object to this processing at any time for reasons arising from their particular situation (Art. 21 GDPR).

6. Routine erasure and blocking of personal data

The data controller shall process and store personal data of the data subject only for the period necessary to achieve the purpose of storage, or as provided for by the European legislator or other legislators in laws or regulations to which the data controller is subject.

If the storage purpose no longer applies, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data is routinely blocked or deleted in accordance with the statutory provisions.

7. Rights of the data subject

a) Right of confirmation

Every data subject has the right granted by the European legislator to obtain confirmation from the data controller as to whether personal data concerning them is being processed. If a data subject wishes to exercise this right of confirmation, they may contact an employee of the data controller at any time.

b) Right of access

Every person affected by the processing of personal data has the right, granted by the European legislator, to obtain from the controller free of charge information at any time regarding the personal data stored about their person and a copy of this information. Furthermore, the European legislator has granted the data subject access to the following information:

  • the purposes of processing
  • the categories of personal data concerned
  • the recipients or categories of recipients to whom the personal data have been or will still be disclosed, in particular recipients in third countries or international organisations
  • where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
  • the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing, or to object to such processing
  • the existence of the right to lodge a complaint with a supervisory authority
  • where the personal data are not collected from the data subject: any available information as to their source
  • the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and — at least in those cases — meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject

Furthermore, the data subject has the right of access to information as to whether personal data have been transferred to a third country or to an international organisation. If this is the case, the data subject also has the right to obtain information regarding the appropriate safeguards relating to the transfer.

If a data subject wishes to exercise this right of access, they may contact an employee of the controller at any time.

c) Right to rectification

Every person affected by the processing of personal data has the right, granted by the European legislator, to obtain the immediate rectification of inaccurate personal data concerning them. Furthermore, the data subject has the right to request the completion of incomplete personal data — including by means of providing a supplementary statement — taking into account the purposes of the processing.

If a data subject wishes to exercise this right to rectification, they may contact an employee of the controller at any time.

d) Right to erasure (right to be forgotten)

Every person affected by the processing of personal data has the right, granted by the European legislator, to obtain from the controller the erasure of personal data concerning them without undue delay, where one of the following grounds applies and insofar as the processing is not necessary:

  • The personal data have been collected for such purposes, or otherwise processed, for which they are no longer necessary.
  • The data subject withdraws consent on which the processing is based according to Art. 6(1)(a) of the GDPR or Art. 9(2)(a) of the GDPR, and there is no other legal ground for the processing.
  • The data subject objects to the processing pursuant to Art. 21(1) of the GDPR, and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21(2) of the GDPR.
  • The personal data have been processed unlawfully.
  • Erasure of the personal data is necessary for compliance with a legal obligation under Union law or the law of the Member States to which the controller is subject.
  • The personal data have been collected in relation to the offer of information society services referred to in Art. 8(1) of the GDPR.

If one of the aforementioned reasons applies and a data subject wishes to request the erasure of personal data stored by Priesterausbildungshilfe e.V., they may contact an employee of the controller at any time. The employee of Priesterausbildungshilfe e.V. will arrange that the erasure request is complied with without undue delay.

If personal data were made public by Priesterausbildungshilfe e.V. and our association, as controller, is obliged pursuant to Art. 17(1) GDPR to erase the personal data, Priesterausbildungshilfe e.V. shall take reasonable steps, including technical measures, taking into account available technology and the cost of implementation, to inform other controllers processing the published personal data that the data subject has requested that such other controllers erase any links to, or copies or replications of, that personal data, insofar as processing is not required. The employee of Priesterausbildungshilfe e.V. will arrange whatever is necessary on a case-by-case basis.

e) Right to restriction of processing

Every person affected by the processing of personal data has the right granted by the European legislator to demand that the controller restrict processing if one of the following conditions applies:

  • The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
  • The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of the use of the personal data.
  • The controller no longer needs the personal data for the purposes of processing, but the data subject requires them for the establishment, exercise or defence of legal claims.
  • The data subject has objected to processing pursuant to Art. 21(1) GDPR and it is not yet clear whether the legitimate grounds of the controller override those of the data subject.

If one of the above-mentioned conditions is met and a data subject wishes to request the restriction of personal data stored by Priesterausbildungshilfe e.V., they may contact an employee of the controller at any time. The employee of Priesterausbildungshilfe e.V. will arrange for the restriction of processing.

f) Right to data portability

Every person affected by the processing of personal data has the right granted by the European legislator to receive the personal data concerning them, which was provided to a controller by the data subject, in a structured, commonly used and machine-readable format. They also have the right to transmit this data to another controller without hindrance from the controller to which the personal data was provided, provided that the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, or on a contract pursuant to Art. 6(1)(b) GDPR, and the processing is carried out by automated means, provided that the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, when exercising their right to data portability pursuant to Art. 20(1) GDPR, the data subject has the right to have the personal data transmitted directly from one controller to another controller, where technically feasible and provided that this does not adversely affect the rights and freedoms of others.

To assert the right to data portability, the data subject may contact an employee of Priesterausbildungshilfe e.V. at any time.

g) Right to object

Every person affected by the processing of personal data has the right granted by the European legislator, on grounds relating to their particular situation, to object at any time to the processing of personal data concerning them which is based on Art. 6(1)(e) or (f) GDPR. This also applies to profiling based on these provisions.

In the event of an objection, Priesterausbildungshilfe e.V. will no longer process the personal data, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves the establishment, exercise or defence of legal claims.

If Priesterausbildungshilfe e.V. processes personal data in order to conduct direct marketing, the data subject has the right to object at any time to the processing of personal data concerning him or her for the purpose of such advertising. This also applies to profiling, insofar as it is related to such direct marketing. If the data subject objects to Priesterausbildungshilfe e.V. to the processing for direct marketing purposes, Priesterausbildungshilfe e.V. will no longer process the personal data for these purposes.

In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to the processing of personal data concerning him or her by Priesterausbildungshilfe e.V. for scientific or historical research purposes or for statistical purposes pursuant to Art. 89(1) GDPR, unless such processing is necessary for the performance of a task carried out for reasons of public interest.

In order to exercise the right to object, the data subject may contact any employee of Priesterausbildungshilfe e.V. or another employee directly. Furthermore, in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, the data subject is free to exercise his or her right to object by automated means using technical specifications.

h) Automated individual decision-making, including profiling

Every data subject affected by the processing of personal data has the right, granted by the European legislator for regulations and directives, not to be subject to a decision based solely on automated processing — including profiling — which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not necessary for entering into, or the performance of, a contract between the data subject and the data controller, or (2) is not authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or (3) is not based on the data subject's explicit consent.

If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and the data controller, or (2) it is based on the data subject's explicit consent, Priesterausbildungshilfe e.V. shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision.

If the data subject wishes to exercise rights with regard to automated decisions, he or she may, at any time, contact an employee of the controller.

i) Right to withdraw data protection consent

Every data subject affected by the processing of personal data has the right, granted by the European legislator for regulations and directives, to withdraw his or her consent to the processing of personal data at any time.

If the data subject wishes to exercise his or her right to withdraw consent, he or she may, at any time, contact an employee of the controller.

8. Method of payment: Data protection provisions regarding PayPal as a method of payment

The controller has integrated components of PayPal on this website. PayPal is an online payment service provider. Payments are processed via so-called PayPal accounts, which represent virtual private or business accounts. PayPal also offers the possibility of processing virtual payments via credit cards if a user does not hold a PayPal account. A PayPal account is managed via an e-mail address, which is why there is no classic account number. PayPal makes it possible to trigger online payments to third parties or to receive payments. PayPal also assumes trustee functions and offers buyer protection services.

The European operating company of PayPal is PayPal (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard Royal, 2449 Luxembourg, Luxembourg.

If the data subject chooses “PayPal” as the method of payment during the ordering process in our online shop, data of the data subject will be automatically transmitted to PayPal. By selecting this payment option, the data subject consents to the transmission of personal data required for payment processing.

The personal data transmitted to PayPal generally consists of first name, last name, address, email address, IP address, telephone number, mobile phone number, or other data necessary for payment processing. Also necessary for the execution of the purchase contract is such personal data that is connected with the respective order.

The purpose of the data transmission is payment processing and fraud prevention. The controller will transmit personal data to PayPal in particular where there is a legitimate interest in the transmission. Under certain circumstances, the personal data exchanged between PayPal and the controller will be transmitted by PayPal to credit agencies. This transmission is intended for identity and creditworthiness checks.

PayPal may pass on the personal data to affiliated companies and service providers or subcontractors where this is necessary to fulfil contractual obligations or where the data is to be processed on its behalf.

The data subject has the option of revoking consent to the handling of personal data at any time vis-à-vis PayPal. A revocation does not affect personal data that must necessarily be processed, used, or transmitted for (contractual) payment processing.

The applicable data protection provisions of PayPal can be accessed at https://www.paypal.com/de/webapps/mpp/ua/privacy-full.

9. Legal basis for the processing

Art. 6(1)(a) GDPR serves as the legal basis for our association for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, with processing operations necessary for the supply of goods or the provision of any other service or consideration, the processing is based on Art. 6(1)(b) GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in cases of inquiries concerning our products or services. If our association is subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1)(c) GDPR. In rare cases, the processing of personal data may become necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured on our premises and their name, age, health insurance data, or other vital information had to be passed on to a doctor, a hospital, or other third parties. Then the processing would be based on Art. 6(1)(d) GDPR. Finally, processing operations could be based on Art. 6(1)(f) GDPR. This legal basis is used for processing operations which are not covered by any of the above-mentioned legal bases, if processing is necessary for the purposes of the legitimate interests pursued by our association or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject. Such processing operations are particularly permitted because they have been specifically mentioned by the European legislator. In this regard, the legislator took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47, sentence 2 of the GDPR).

10. Legitimate interests pursued by the controller or by a third party

If the processing of personal data is based on Article 6(1)(f) GDPR, our legitimate interest is the pursuit of our business activities for the benefit of the well-being of all our employees and our shareholders.

11. Duration for which the personal data will be stored

The criterion for the duration of storage of personal data is the respective statutory retention period. After expiry of this period, the corresponding data is routinely deleted, provided it is no longer required for the performance of the contract or the initiation of a contract.

12. Statutory or contractual provisions for the provision of personal data;
Necessity for the conclusion of the contract;
Obligation of the data subject to provide the personal data;
Possible consequences of failure to provide such data

We inform you that the provision of personal data is in part required by law (e.g. tax regulations) or may also result from contractual arrangements (e.g. information about the contracting party). In some cases, it may be necessary for a conclusion of a contract that a data subject provides us with personal data, which must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our association concludes a contract with them. A failure to provide the personal data would have the consequence that the contract with the data subject could not be concluded. Before providing personal data, the data subject must contact one of our staff members. Our staff member clarifies for the data subject, on a case-by-case basis, whether the provision of the personal data is required by law or by contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data, and what consequences the failure to provide the personal data would have.

13. Integration of third-party services and content

External fonts from Google, LLC. are not used on the Priesterausbildungshilfe e.V. website.

14. Existence of automated decision-making

As a responsible association, we refrain from automated decision-making or profiling. The automated spam check of form entries (section 15) serves solely to prevent abuse; our staff can review and correct its result at any time.

15. Forms and automated spam protection

Information submitted through the forms of this website (for example contact, prayer requests, Mass intentions, press accreditation, flyer orders, opting out of postal mail, comments) is processed by Priesterausbildungshilfe e.V. to handle the respective request (Art. 6(1)(b) or (f) GDPR). Enquiries sent through the contact forms are deleted automatically six months after they have been marked as completed, and at the latest 24 months after they were received, unless statutory retention obligations apply.

We log the e-mails we send (for example confirmations of your enquiries, bookings and donations) with recipient address, subject, time and delivery status – not their content – so that we can prove delivery and resolve delivery problems (Art. 6(1)(f) GDPR). These entries are deleted after 12 months by default.

With every submission, we also store on which page, in which language version and through which form it was sent, the time, and the browser and operating system family without version numbers (for example “Chrome · Android”) – not the IP address. This lets us trace where and how a submission was sent (Art. 6(1)(f) GDPR).

To protect against automated submissions, the browser solves a small computational task (ALTCHA, “proof of work”) while a form is being filled in. It is issued by our own server and solved in the browser; no cookies are set and no third parties are involved. The IP address is processed briefly in memory to limit repeated submissions.

Free-text entries from these forms are also checked for spam automatically. For this purpose, the text entered (for example the message, prayer request or note), the name given and the type of form are transmitted to the AI service of Anthropic PBC (USA) – not the e-mail address, telephone number, postal address or IP address. The transfer to the USA is based on the EU-US Data Privacy Framework or on standard contractual clauses. Anthropic does not use the data to train its AI models and stores it only temporarily for abuse detection. Submissions classified as spam are placed in a separate folder that only our staff can see and from which submissions sorted out by mistake are restored; this folder is emptied automatically after 30 days. Prayer requests and candles for the prayer wall are likewise checked and translated with the help of Anthropic before they are shown; only the text, the display name given and the church are transmitted. The legal basis is Art. 6(1)(f) GDPR; the legitimate interest lies in preventing spam and abuse and, for the prayer wall, in protecting visitors to the church from inappropriate content.

This privacy policy was created using the privacy policy generator of DGD Deutsche Gesellschaft für Datenschutz GmbH, which acts as External Data Protection Officer Berlin, in cooperation with the data protection (GDPR) lawyers of the law firm WILDE BEUGER SOLMECKE | Rechtsanwälte.

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